FlowerSchool NY is seeking an experienced Event & Sales Manager to oversee event sales, production, and on-site management for our event space, ILA Penthouse.

 

About the company:

FlowerSchool NY is one of the most celebrated floral design schools in the world, offering a variety of floral and event design programs led by world renowned designers. Established in 2003, and with a second location in Los Angeles, FlowerSchool has built a reputation for being a premier destination for those seeking floral design training.

 

Sharing the same venue, ILA Penthouse serves as FlowerSchool’s sister company and a beautiful venue making use of our lush, botanical space. ILA Penthouse is a versatile indoor/outdoor venue ideal for everything from corporate team-building and training sessions to milestone celebrations, baby showers, weddings, and unique dining experiences. 

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The venue offers full-service packages, including in-house catering, bar services, event design, floral installations, and essential rentals such as tables, chairs, linens, dishware, and glassware. Both FlowerSchool and ILA Penthouse proudly operate with eco-conscious values.

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About the role:

As the Event & Sales Manager, you will lead all event sales and oversee the full lifecycle of each event—from initial inquiry to day-of execution. This is a hands-on role ideal for someone who thrives in a dynamic environment, enjoys planning and production, and is passionate about design, hospitality, and customer service.

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You’ll be responsible for managing multiple events at once, building client relationships, producing event logistics, and collaborating across departments.

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Event Sales Lead:

• Prepare and manage sales materials for ILA Penthouse venue. This includes managing the promotional materials archive, preparing new materials to use for promotion, and organizing event photo & video content.

• Respond promptly to event inquiries via email, phone, and third-party platforms

• Conduct venue tours and follow up with prospective clients

• Maintain long-term relationships with repeat and referral clients

• Learn to use event softwares to facilitate sales and management of events, including Tripleseat, Details.flowers, and Google Suite. 

• Connecting with the Marketing Team to coordinate well thought out promotions and industry open houses. 

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Event Production Management:

• Manage planning and production for booked events. This includes developing floorplans, run-of-show documents, and design proposals.

• Coordinate with clients on décor, design, and menu selection for all events.

• Manage staffing from hospitality vendors for all private events, including internal event staff and third-party staff, using TopShelf Staffing and Instawork. On site coordination is required.

• Be on-site for event execution as needed, including evenings and weekends

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Studio/Inventory Management:

• Ensure the venue remains event-ready at all times

• Oversee all event-related inventory, including décor, dishware, glassware, and linen  and the storage/organization of items.

• Maintain accurate inventory of alcohol, beverages, and supplies and manage event-specific ordering

• Collaborate with the Studio Manager to maintain organization and cleanliness.

• Assist with light janitorial tasks as needed, including refilling bathroom and kitchen supplies, light sweeping and tidying, and helping with trash management.

 

Administrative & Office Responsibilities:

The Event & Sales Manager will have office work responsibilities which include, but is not limited to:

• Manage paperwork including contracts, COIs, invoices, and production expenses

• Track all event financials and maintain internal sales reporting systems

• Identify new customer segments and revenue opportunities

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Hours of Operation:

FlowerSchool is open daily from 9 - 6pm, Monday - Friday. Your schedule, however, will be dependent on the schedule of the private events and will not be tied to the daily operation of the school. You are expected to be on site a minimum of 40 hours per week and will manage your hours. 

The Event & Sales Manager is expected to be available on nights and weekends to assist with events as they arise.

 

Salary & PTO Information:

This position is a full-time position and the introductory base compensation is $65,000 - $80,000 per year, paid on a bi-weekly basis. You will be added to payroll where payment is deposited via direct deposit and taxes withheld.  

 

A commission structure is available after one month of successful employment. Commission is available after $20,000 of sales are made within a calendar month. The commission for event sales will be 5% of the gross amount over $20,000. For an event to be eligible, client payment must clear, and the project closed, all paperwork filed, details recorded and with no residual issues. All commissions are paid out after the close of the prior month.  Commissions will only be awarded on events completed through the end of employment.

 

After 2 months of successful employment, you will receive 3 weeks of paid vacation, one floater, one between Christmas and New Years and one at the end of the summer (3 total), plus 5 paid sick days.  All vacations must be approved and put on the official vacation calendar 2 months in advance.  Finally, there will be a formal review process every 30 days to make sure that employment is mutually agreeable for the first 6 months.  Afterwards, reviews will take place every 6 months.